Job Title: Staff Accountant
About Southern Scholarship Foundation: Through rent-free housing and cooperative living, Southern Scholarship Foundation supports students who lack financial resources, demonstrate excellent academic merit, and exemplify good character attend institutions of higher education. Since 1955, SSF has helped students achieve their dreams of attending their choice university through our partnerships at Florida Gulf Coast University, University of Florida, Santa Fe College, Florida State University, Florida A&M University, and Tallahassee State College. While SSF does not provide monetary-based scholarships, we offer rent-free homes located near our partner institutions. We currently have 26 homes statewide and serve 470 students.
Summary: Responsible for supporting the financial operations of an organization by maintaining accurate financial records, preparing reports, and assisting with budgeting and auditing processes. The position typically involves a range of accounting tasks aimed at ensuring the financial health and compliance of the organization.
Essential Duties and Responsibilities:
Accounting Functions
- Make timely bank deposits.
- Prepare and enter payroll in system, maintain personnel files, updating as necessary.
- Liaise with Professional Employer Organization to review payroll reporting.
- Liaise with Professional Employer Organization for annual W-2’s, leave and employee benefits.
- Prepares and distribute annual 1099’s.
- Coordinate administration of insurance policies.
- Prepare various governmental forms and applications required for compliance
- Maintain appropriate signature cards on bank accounts and investment accounts.
- Maintain permanent corporate books that relate to financial matters.
- Ensure proper recording of assets, liabilities, revenues and expenses related to SSF’s gifts and endowments in compliance with GAAP. This includes the review of monthly closing entries and procedures.
- Maintain monthly general ledger. Reconcile all accounts necessary and prepare the necessary supporting schedules.
- Assist in preparing monthly financial statements and supporting work papers and schedules.
- Provide necessary information/documentation/ledgers and supporting schedule to contracted accounting firm for the preparation of tax returns and audit.
- Coordinate annual budget process.
- Maintain all financial records.
- Process student payments from several payment channels and transfer to scholarship house bank accounts.
- Assist student house treasurers as needed.
- Provide financial information as requested by the President/CEO.
- Keep President informed as to the condition of the operating account balance.
- Prepare authorized account transfers.
- Provides staff support to the Board Finance Committee.
- Coordinate with contracted Controller/CFO for management reporting.
- Other duties as assigned.
Administrative Functions
- Order office supplies and purchases of equipment and furniture.
- Assist other staff as needed and share in general office duties.
- Collaborate with Directors of Student Affairs regarding student matters as necessary.
- Collaborate with Director of Development on grants as necessary.
- Collaborate with Maintenance Directors on purchases.
Information Technology
- Consult with staff and coordinate external IT services.
Update fundraising database with donation information and program database with student payment information.
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Supervisory Responsibilities: This job has no supervisory responsibilities.
Education and/or Experience: Bachelor’s degree from four-year college or university in Accounting or related field; or one to two years related experience and/or training; or equivalent combination of education and experience. Fund accounting experience preferred. QuickBooks experience preferred.
Supervisor: President/CEO
FLSA Status: Non-Exempt
Certificates and Licenses: No certifications needed
Competencies: To perform the job successfully, an individual should demonstrate the following competencies, but not limited to: Analytical, Job Knowledge, Use of Technology, Problem Solving, Communication, Teamwork. Change Management, Ethics, Strategic Thinking, Organizational Support, Adaptability, Dependability, Initiative, Planning/Organizing, and Quality.
Language Skills
Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to write speeches and articles for publication that conform to prescribed style and format. Ability to effectively present information to top management, public groups, and/or boards of directors.
Mathematical Skills
Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
Reasoning Ability
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Computer Skills
To perform this job successfully, an individual must possess experience with QuickBooks Pro, Excel, Microsoft Word, along with ability to produce reports and general word processing.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance and talk or hear. The employee is occasionally required to stoop, kneel, crouch, or crawl and taste or smell. The employee must occasionally lift and/or move up to 50 pounds.
The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.
Location (On site): Tallahassee, Florida
Evaluation: Job performance will be evaluated based upon the above expectations and additional specific goals as identified by the President/CEO.
Compensation: Full-time, non-exempt employee. Salary range is $50,000 – $53,000. Benefits include 100% employer paid health insurance premiums for employee, dental and vision for employee, short- and long-term disability coverage, employer match retirement, 15 days’ vacation time, sick leave, winter holiday break, 12 paid holidays, employee assistance program, and more.
To Apply: Send your resume to jobs@southernscholarship.org with ‘Staff Accountant’ in the subject line, preferably with a cover letter. Applications may also be submitted through our LinkedIn or Indeed links below. For priority consideration apply on or before 11:59 PM Eastern, June 9, 2024.
SSF is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.